Document Control Software

Control your documents. Control your compliance.
Zebsoft’s Document Control Software gives organisations total command over policies, procedures, SOPs, forms, and controlled documents — from creation to approval, publication, and review.
With built-in visibility rules, sensitivity levels, and a fully integrated WYSIWYG editor, Zebsoft turns document control into a structured, auditable, and zero-guesswork process across your entire organisation.

document control software

Accountability Built Into Every Document

Document control isn’t paperwork — it’s governance.
Zebsoft ensures every document has named ownership, defined visibility, controlled versioning, and a provable chain of approval.
From single-user restrictions to broadcast system-wide visibility, every rule is built into the platform — ensuring consistency, integrity, and traceability with zero manual effort.

Why Choose Zebsoft for Document Control

Most systems store documents.
Zebsoft controls them.

Unlike file repositories and uncontrolled SharePoint folders, Zebsoft embeds the full ISO lifecycle into every document:

  • Create, edit, and approve documents inside the system

  • Apply site allocation for precise access control

  • Use sensitivity levels that match organisational hierarchy

  • Ensure cascading visibility controlled by Job Role and location

  • Maintain controlled vs uncontrolled document status automatically

  • Link documents to audits, risks, training, and processes

  • Track drafts, pending approvals, and published versions

This is document control designed for ISO compliance, not file storage.

Take Control of Every Document Stage

Zebsoft automates the entire document lifecycle:

  • Draft creation using the built-in WYSIWYG editor

  • Micro-registration of every saved change

  • Approval workflow using the “Approver” skill from the People Module

  • Pending status until authorised

  • Published version with full audit trail

  • Review cycle tracking with automated reminders

  • Archival controls for historic versions

Every action is recorded. Every user is permissioned. Every version is accountable.

Key Features of Zebsoft Document Control

Full WYSIWYG Editor

Create, edit, and approve system-controlled documents with tracked changes, micro-registration, and full metadata control.

Upload Mode

Upload PDFs, Word, Excel, and external files as uncontrolled documents—clearly marked to prevent confusion with controlled versions.

Site Allocation Controls

Allocate documents to specific sites, multiple sites, or all sites. Users only see what applies to their assigned locations.

Sensitivity & Visibility Rules

Four sensitivity levels with cascading visibility based on Job Role: Everyone, Internal Use, Management, and Sensitive.

Document Groups

Build a structured virtual folder system with groups and sub-groups, managed centrally from the Document Register.

Draft → Pending → Approved

Full lifecycle control: editable drafts, locked pending approvals, and approved versions instantly published to users.

Audit Trail

Every action logged: timestamps, user IDs, version changes, approvals, reviews, and archives—nothing overwritten.

Review & Recertification

Automated reminders for review dates and scheduled updates ensure no policy or SOP becomes outdated.

Approver Workflow

Multi-level approval path using Approver skills from the People Module, with automatic notifications and pending locks.

What Makes Zebsoft Different

Zebsoft is one of the only systems on the market with:

  • True role-based cascading visibility

  • Live document creation using an embedded WYSIWYG editor

  • Micro-registered version logging

  • Job Role + Site + Sensitivity combined visibility logic

  • Integrated approval workflow tied to competency

  • Automatic broadcast documents

  • Controlled vs uncontrolled document differentiation

This is not a file storage tool.
It is a complete ISO-ready Document Control System built for operational reality.

Integrates Seamlessly with Other Modules

  • Audit: attach procedures directly to audit questions

  • Risk: link documents to risk controls and treatments

  • Training: create mandatory training from updated documents

  • Process Control: embed procedures into workflows

  • Supplier Management: attach controlled documents to supplier records

Zebsoft unites document control with the rest of your governance system.

Modules build your protection shield.

Document Control forms the backbone of your compliance shield.
Link policies, procedures, SOPs, and work instructions into a connected system that supports ISO 9001, 14001, 45001, 27001, and governance frameworks across your entire organisation.

With Zebsoft Document Control Management Software, you can:

✅ Create and approve controlled documents inside the system
✅ Manage visibility using site, role, and sensitivity logic
✅ Maintain a full audit trail with micro-registered version control
✅ Publish documents with automatic review cycles and alerts
✅ Link documents to risk, audits, training, and processes
✅ Demonstrate control to any auditor with zero preparation

Zebsoft transforms document control into a precise, automated, and fully auditable compliance engine.

Who It’s For

Maintain oversight of all controlled documents, ensuring version accuracy, approval status, and accessibility for audits and inspections. Guarantee that every policy and procedure aligns with your compliance frameworks.

Create, edit, and manage live documents without relying on third-party tools or uncontrolled file versions. Stay accountable for content, changes, and distribution within your operational area.

Broadcast the right documents—like handbooks, guidance, and health & safety updates—to the right users with visibility based on site, role, or sensitivity.

See the bigger picture instantly. From boardroom to site floor, Zebsoft’s real-time reporting lets you monitor audit performance, track open actions, and understand compliance risks before they escalate. Know which areas need attention—and which teams are excelling—without sifting through spreadsheets.

Access only the documents relevant to your tasks or location. Eliminate confusion from uncontrolled folders or outdated forms by giving every user a single source of truth.

Review full version histories, status changes, and approval logs with confidence. Trace each document to its origin, owner, and current visibility—all from a central register.

ZEBSOFT Features for Document Control & Authorisation

Tiered Document Registers

Separate your documentation by type: policies, procedures, forms, guides, external standards, and more—each with its own controls.

Version Control & Approval Workflow

Track every edit, status change, and sign-off with system-driven version control. No more uncontrolled drafts or email-based approvals.

Embedded Document Editor

Create and edit content directly within Zebsoft using the built-in WYSIWYG editor, ensuring full traceability and control.

Visibility & Sensitivity Controls

Control access by role, location, and sensitivity classification—from broadcast to highly restricted.

Document Grouping & Virtual Structure

Assign documents to logical groups to build a navigable, virtual file structure for users across teams or sites.

Live Dashboards & Alerts

Visualise document states, and automate reminders to keep momentum.

Effective document control is the foundation of every ISO-certified management system. Zebsoft’s Document Control Software gives organisations a structured, connected, and fully auditable environment for managing policies, procedures, SOPs, and controlled documents. Built with true ISO lifecycle logic, the system provides end-to-end control — from document creation and approval to publication, revision, and archival.

Unlike file repositories or shared drives, Zebsoft applies site allocation, sensitivity levels, role-based access, and cascading visibility, ensuring each user only sees what they are authorised to view. Every document is version-controlled through micro-registration, with full audit trails and clear draft → pending → approved workflows. The integrated WYSIWYG editor allows organisations to create controlled documents directly within the platform, eliminating the risks of uncontrolled PDFs and external editing.

Whether maintaining ISO 9001 procedures, work instructions, safety manuals, or information-security policies, Zebsoft provides audit-ready evidence, automatic review cycles, and real-time connectivity to risk, audit, training, and process modules. Document control becomes reliable, consistent, and demonstrably compliant across the entire organisation.