Supplier Tender Management Software

Evaluate, qualify, and onboard suppliers with structured, traceable tender workflows.

Your tenders shouldn’t disappear into email chains, PDFs, or untracked spreadsheets.
With Zebsoft’s Supplier Tender Management, every new supplier is assessed consistently — documents uploaded, checklists completed, risks scored — all inside your secure Supplier Portal.

Supplier Compliance & Collaboration Software

Take control of supplier selection before they ever join your supply chain.

Instead of chasing missing files or manually scoring evaluations, your procurement and compliance teams get one unified tender space:

  • Publish structured tenders directly into the Supplier Portal

  • New suppliers upload mandatory documents

  • Complete online checklists for scoring and qualification

  • Automatically generate supplier evaluation records

  • Smooth transition from “tender applicant” to “approved supplier”

Everything is fully logged, timestamped, and audit-ready.

Structured Tender Workflows That Put You in Control

Zebsoft turns supplier qualification into a governed, repeatable process:

  • Publish tender requirements

  • Include mandatory checklists and evidence requests

  • Assign weighted scoring criteria

  • Require policies, certificates, and insurances

  • Real-time validation of uploads

  • Automated scoring with overrides for assessor justification

  • Instant decision logs: Approved / Rejected / Clarification Required

Every step is transparent and defensible.

Features That Build Confidence in Supplier Selection

Full Tender Publication

Publish tender packs, requirements, technical standards, quality expectations, and timelines.

Online Supplier Checklists

Replace the old “PQQ spreadsheet” with role-based, weighted scoring.

Document Upload Portal

Insurances, certifications, safety records, technical specifications — all uploaded, checked, and version-controlled.

Automated Scoring & Decision Evidence

Objective scoring with assessor notes and audit trail.

Supplier Risk Insights

Automatically links to:

  • Risk assessments

  • Compliance categories

  • Quality requirements

  • Environmental and H&S criteria

Seamless Transition to Onboarding

Successful suppliers convert into active supplier records with zero duplication.

What Makes Zebsoft Different?

Where most tender tools stop at document collection, Zebsoft goes further.

The tender process becomes part of your supply chain integrity system, not a standalone exercise.

  • Same portal

  • Same login

  • Same structured workflows

  • Same evidence trail

  • Same reporting engine

  • Full integration with compliance, audit, and risk

You’re not buying a bolt-on tool — you’re strengthening your entire supply chain.

Integrates Seamlessly Across Your Compliance Ecosystem

Zebsoft connects the tender process to the modules you’re already using:

  • Risk

  • Document Control

  • Training & Competency

  • Audit & Non-Conformance

  • Environmental / H&S

  • Supplier Monitoring

  • Incident Reporting

  • Business Continuity

Tender evaluation becomes a natural extension of your governance framework.

Supplier Control in One Connected Platform

Modules That Build Your Supplier Tender Domain

Bring one or more modules together to build your compliance domain.

  • Publish tenders directly to approved supplier applicants

  • Score supplier responses consistently and fairly

  • Eliminate email trails and untracked submissions

  • Automate document validity checks

  • Reduce procurement risk

  • Demonstrate due diligence to auditors

  • Onboard suppliers faster with verified evidence

  • Maintain full audit trails from tender to approval

  • Build a stronger, safer supply chain

Build domains with modules

Frequently Asked Questions

Supplier tender management software is a digital system that allows organisations to publish tenders, collect supplier documentation, run scored evaluations, and qualify new vendors in a controlled and auditable way. Zebsoft takes this further by integrating the tender process with supplier onboarding, compliance, and risk management.

Zebsoft uses structured checklists, weighted scoring, and mandatory evidence uploads to ensure every supplier is evaluated consistently. All assessments are logged, timestamped, and linked to the applicant’s profile, creating a complete audit trail of how and why the supplier was approved or rejected.

Yes. Suppliers can securely upload certificates, insurances, policies, technical documents, and responses to tender questions. Each upload is tracked, versioned, and validated, removing the need for emails or file-sharing platforms.

Absolutely. Zebsoft replaces traditional spreadsheet-based PQQs with online, scored checklists. These can include risk questions, safety criteria, environmental requirements, technical capability checks, and financial evidence.

Yes. Once a supplier passes tender evaluation, Zebsoft can convert them into an active supplier record with no duplication. Their information, documents, and scores flow directly into ongoing supplier monitoring and compliance management.

Zebsoft allows procurement and compliance teams to define weighted scoring criteria. Supplier responses are automatically scored, with optional assessor overrides (with justification). This ensures objectivity and consistency across all tender applications.

Every action is logged — document uploads, checklist answers, scores, assessor comments, and qualification decisions. This ensures full traceability, supports ISO Clause 8 requirements, and demonstrates due diligence during audits or regulatory reviews.

Yes. You can run multiple tenders simultaneously, each with its own requirements, document sets, scoring models, and supplier applicants.

Yes. The system is commonly used in construction, manufacturing, energy, utilities, engineering, public sector, and regulated environments where supplier compliance and risk control are critical.

Trusted by Quality-Focused Procurement Teams

Supplier tender management is a critical part of modern procurement, helping organisations evaluate and qualify new suppliers before any work begins. The Zebsoft Supplier Tender Management Portal provides a secure, structured environment where suppliers can upload documents, complete digital PQQ checklists, respond to tender requirements, and undergo a fully scored evaluation process. By replacing email-based tendering with an integrated qualification workflow, businesses can reduce risk, improve transparency, and ensure that only competent and compliant suppliers are approved. With automated scoring, weighted criteria, and full audit trails, Zebsoft supports ISO 9001 Clause 8, procurement best practice, and supply chain governance — all within a single platform that transitions seamlessly from tender assessment to ongoing supplier compliance.