Training & Competency Management Software

Competency isn’t an HR function — it’s a compliance requirement.
Zebsoft’s Training & Competency Management Software ensures employees are trained, authorised, and competent to perform their roles safely and correctly.
From inductions to refresher training, from licenses to authorisations, Zebsoft delivers a structured, evidence-driven competency framework across your entire workforce.

Connected. Updated. Always Accessible.
Give employees secure access to their training records, certificates, induction materials, and assigned tasks through the Zebsoft Employee Portal.
Training updates, evidence submissions, and acknowledgements flow directly into your competency matrix and compliance dashboards — with full audit traceability.

→ Explore the Employee Portal

Accountability That Proves Competence

Competence cannot be assumed — it must be proved.
Zebsoft ensures every required skill, certification, induction, and safety authorisation is documented, controlled, and linked to job roles.

Each employee record includes:

• Required competencies

• Completed training

• Evidence and certificates

• Expiry dates and renewals

• Linked SOPs, RAMS, and documents

• Authorisations and restrictions

This creates a clear, defensible competency trail for audits, inspections, and regulatory compliance.

Zebsoft tracks competence, authorisation, and compliance impact.

Zebsoft excels where HR tools fail:

✅ Links training directly to risks, documents, SOPs, and job roles
✅ Automatically updates competency when processes or documents change
✅ Ensures only competent individuals perform safety-critical tasks
✅ Supports ISO 9001, 14001, 45001, 27001, 13485, 42001 and more
✅ Provides full audit trails that HR systems cannot deliver

Training becomes part of your compliance ecosystem — not a disconnected HR record.

Take Control of Workforce Competence

Zebsoft provides a compliance-driven approach to competence:

• Create job profiles with required skills and authorisations

• Track training completions, signatures, and certificates

• Automate reminders for expiries and refresher training

• Record external qualifications, licences, and permits

• Trigger training actions when documents or procedures change

• Verify competence before assigning tasks or equipment

• Maintain an audit-ready training matrix for all staff

Competency becomes visible, verifiable, and provable.

Zebsoft is not an HR system — it is a competency governance platform.

Only Zebsoft delivers:

• Compliance-aligned competency records

• Automatic training triggers based on business changes

• Evidence-backed training linked to risks and documents

• Competency required for task authorisation

• Full audit trails across all standards

• Employee portal with controlled access and traceability

You don’t just record training — you prove competence.

• Document Control: Training triggered by document updates

• Risk Management: Controls tied to competency requirements

• Incident Management: Training actions created from investigations

• Audit Management: Evidence for auditor competency requests

• Asset Management: Competence required for equipment use

Who It’s For

Certificate & Evidence Storage

Upload documents or link to internal/external training sources with expiry tracking.

Role-Based Training Mapping

Link training requirements to defined job roles, site access, and compliance areas.

Competency Sign-Off Workflow

Enable manager sign-off, multi-step verification, or document-based validation.

Audit-Ready Records

Export proof of training and competence by user, team, or department—instantly.

Overdue & Upcoming Alerts

Trigger automatic reminders based on due dates, new procedure updates, or requalification cycles.

Integration with Documents, Audits & Incidents

Link training to updated SOPs, corrective actions, or root cause analysis for full-loop learning.

Zebsoft’s Training & Competency Management Software provides organisations with a compliance-driven approach to workforce competence — not an HR database.
Where HR tools record attendance, Zebsoft records competence, linking each requirement to job roles, risks, processes, documents, equipment, and safety-critical authorisations.

Every training record is version-controlled, evidence-backed, and audit-ready. Certificates, assessments, inductions, and refresher requirements are tied directly to processes and SOPs, ensuring teams are always working from the latest approved information.
The system automatically assigns training when documents change, risks are updated, or authorisations expire, creating a dynamic competency framework that adapts as the business evolves.

Through the Employee Portal, staff can complete e-learning, upload certificates, and review mandatory documents — with every action recorded in the competency trail.
This integrated model supports ISO 9001, ISO 45001, ISO 14001, ISO 27001, ISO 13485, and sector regulations, giving leadership complete visibility of training gaps, compliance exposure, and organisational capability.

By replacing spreadsheets and HR-driven tracking with a governed competency system, Zebsoft empowers organisations to demonstrate control, prevent incidents caused by insufficient skills, and maintain a competent, authorised, and safe workforce.