Supplier Compliance & Collaboration Software

Your compliance is only as strong as your weakest supplier. Unlike disconnected spreadsheets or outdated ERP fields, ZEBSOFT links every supplier to qualification records, risk ratings, approval status, and documentation—so your supply chain isn’t a blind spot.

Managing suppliers across multiple sites, projects, and risk categories becomes complex quickly. Zebsoft gives you a single connected system for onboarding, documentation, risk management, and collaboration—so you always know who is approved, qualified, and compliant.

Push responsibility outward by requiring suppliers to upload licences, certificates, and policy acknowledgements themselves.

• Suppliers upload evidence directly into the platform

• You retain approval control at all times

• Actions, tasks, and responses are timestamped

• Suppliers see only what they are permitted to see

• Every activity is stored in a defensible audit trail

This creates shared responsibility without ever compromising visibility or governance.

From audits to certificates to real-time action tracking, Zebsoft connects every supplier touchpoint into one seamless flow. No more chasing information. No more lost emails. Everything is traceable, secure, and instantly available during audits.

• Push responsibility outward — suppliers upload licences, certificates, and policy acknowledgements themselves.
• Two-way accountability — manage non-conformities, corrective actions, and audit feedback with clear responsibility.
• Controlled visibility — suppliers see only what you allow: key documents, requirements, and their own tasks.
• Audit-ready trails — every supplier action is logged and linked to approvals, audits, and products.
• Staff efficiency — free internal teams from endless uploads and email chases.

Every supplier interaction—documents, approvals, communications, and corrective actions—is logged automatically. Evidence is captured inside the platform, making audits fast and defensible. With Zebsoft, you can demonstrate full governance across the supply chain.

• Supplier onboarding & qualification

• Compliance document collection & automated expiry checks

• Supplier audit management

• Risk-based approval pathways

• Supplier action tracking

• Collaboration tools for suppliers & contractors

• Contract and policy distribution

• Supplier performance monitoring

• Corrective action tracking

• Escalations, reminders & workflows

• Evidence capture with files, notes, and photos

• Full audit trail and reporting

Zebsoft isn’t just a supplier portal. It’s a compliance engine.
Every requirement—policy, certificate, risk control, audit, or action—is tied back to your management system. This creates a connected chain of evidence that no spreadsheet or standalone portal can offer.

Supplier activity automatically connects to Audit, Risk, Document Control, Training, Task & Actions, Incident, GDPR, and Business Continuity—ensuring nothing is missed and everything is connected.

Zebsoft connects supplier activity into your wider compliance ecosystem:

• Audit

• Risk

• Document Control

• Training

• Task & Actions

• Incident

• GDPR

• Business Continuity

This means supplier risks automatically feed into your main registers, ensuring nothing is missed.

Compliance isn’t only about certificates and policies — it’s about how suppliers and contractors respond when issues arise. Zebsoft extends accountability by enabling incident reporting and management directly in the supplier/contractor compliance software. When an event occurs, suppliers or contractors can be notified immediately, submit evidence, and track their corrective actions inside the same platform.

• Log incidents and non-conformities — capture events or near-misses linked to specific suppliers or contractors.
• Assign corrective actions — issue tasks with deadlines and evidence upload requirements for quick resolution.
• Maintain audit trails — every supplier/contractor response is timestamped and linked to your compliance records.
• Generate incident reports — analyse frequency, trends, and resolution performance across your supply chain and contractors.

By embedding supplier and contractor incident management into the same system as approvals, audits, and document control, Zebsoft ensures that every action is visible, traceable, and aligned with your compliance requirements.

You control access — invite only approved or potential suppliers. Portals are configured by you and linked directly to your main Zebsoft instance.

Every action from your suppliers is tracked, timestamped, and linked to your internal records — giving you full audit trails and peace of mind.

From Onboarding to Ongoing Compliance

• Create structured supplier profiles with categories, status, and qualification data

• Assign approval owners and renewal schedules

• Score suppliers by risk, criticality, or compliance requirements

• Monitor expired approvals, missing data, or corrective actions in one dashboard

• Link suppliers to products, risks, incidents, or procedures

Benefit: Full traceability, approval logic, and audit-ready oversight.

• Approve suppliers based on risk

• Track expired documents instantly

• Share policies and procedures securely

• Create supplier audits and corrective actions

• Manage contractor compliance on any device

• Capture evidence from suppliers and your team

• Monitor performance over time

• Generate audit-ready reporting instantly

Put Your Suppliers to Work on Compliance

Stop chasing suppliers with emails and spreadsheets. Shift responsibility while keeping audit-ready oversight.

Trusted by Quality-Focused Procurement Teams

“Thousands of users rely on ZEBSOFT to approve, track, and manage supplier performance without spreadsheets or siloed records.”

Zebsoft provides supplier compliance software, supplier collaboration tools, and complete supply chain compliance management in one platform. Organisations use Zebsoft to track supplier certifications, manage qualification workflows, monitor supplier risk ratings, run supplier audits, and maintain audit-ready documentation.
Whether you need a supplier collaboration system, vendor compliance management software, supply chain collaboration software, or a supplier approval and tracking platform, Zebsoft gives you a single, secure place to manage everything.

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