Change Management Software

Control change before change controls you.
Zebsoft’s Change Management Software provides a structured, evidence-driven workflow for managing operational, technical, document, product, and organisational changes.
From impact assessment to approval, from implementation to verification, Zebsoft ensures every change is controlled, authorised, and auditable — across every standard, every site, and every team.

change management software

Accountability for Every Change

Uncontrolled change is one of the most common causes of nonconformities, safety issues, and system failures.
Zebsoft assigns ownership, responsibilities, evidence, and approval requirements to every change request, ensuring that nothing moves forward without clear authority and documented impact.

Each change includes:

  • Requestor

  • Approver(s)

  • Impact analysis

  • Risk and process links

  • Required actions

  • Testing & verification

  • Final sign-off

Every step is tracked, timestamped, and audit-ready.

Why Choose Zebsoft for Change Management

Most organisations rely on email chains, verbal approval, or spreadsheets to control change — and that’s exactly where compliance breaks.
Zebsoft provides a structured, ISO-aligned change framework that eliminates ambiguity and prevents unauthorised updates.

With Zebsoft you can:

✅ Route changes through controlled approval workflows
✅ Assess impacts on risks, documents, training, equipment, processes, and suppliers
✅ Link evidence, justification, and review notes
✅ Track required corrective actions or task assignments
✅ Prove due diligence to auditors and regulators
✅ Ensure only approved changes are deployed

This prevents unmanaged drift and protects your organisation from unintended consequences.

Take Control of Change Across Your Entire Organisation

Zebsoft centralises all types of change:

  • Document changes (SOPs, policies, procedures, RAMS)

  • Process changes (workflow updates, new steps, new controls)

  • Product changes (specifications, materials, components)

  • Operational changes (equipment, tooling, layouts, staffing)

  • Safety changes (risk controls, PPE, behaviours)

  • System changes (software, access, configuration)

Each change request is reviewed, risk-assessed, approved, communicated, and verified within one controlled environment.

Key Features of Zebsoft Change Management

Controlled Change Request Workflow

  • Standardised forms

  • Required fields

  • Evidence attachments

  • Risk and process linkage

  • Approval routing

  • Version control

Impact Assessment & Risk Linking

Evaluate how changes affect:

  • Risks & controls

  • Documents

  • Training requirements

  • Equipment

  • Suppliers

  • Product specifications

  • Audits and checklists

Multi-Step Approval Process

Configure workflows based on:

  • Change type

  • Department

  • Sensitivity

  • Standard

  • Product category

Implementation Tracking

Assign and track actions required to deliver the change.

Verification & Validation

Record:

  • Testing results

  • Impact checks

  • Effectiveness reviews

  • Final sign-off

Automated Notifications & Escalation

Deadlines, overdue alerts, and required reviewer reminders.

Audit-Ready Evidence Trail

Every decision, comment, approval, and version is logged.

What Makes Zebsoft Different

Zebsoft treats change control as a core compliance discipline, not an administrative afterthought.

Only Zebsoft provides:

  • Fully traceable change lifecycle

  • Impact assessment built into the workflow

  • Cross-module visibility (risk, training, document control, asset, product)

  • Version control for documents and product specs

  • Evidence-first approach to approvals

  • Integrated corrective actions

  • ISO-aligned governance for multi-site operations

Zebsoft doesn’t just record change — it proves it was controlled.

Integrates Seamlessly with Other Modules

  • Document Control: Update and approve changed documents

  • Risk Management: Evaluate risk impact and update controls

  • Training & Competency: Trigger training when changes influence competence

  • Product Management: Track specification or material changes

  • Incident Management: Create change actions from investigations

  • Audit Management: Ensure changes are implemented and verified

Modules build your protection shield.

Zebsoft connects change control into your quality, safety, environmental, and information security compliance shield — supporting ISO 9001, 14001, 45001, 27001, 13485, 42001, and sector regulations.

With Zebsoft Change Management Software, you can:

✅ Control every change request with formal workflows
✅ Assess impacts across risk, documents, product, and training
✅ Route approvals to the correct authority
✅ Track implementation and required actions
✅ Verify and validate changes before closing
✅ Maintain a complete, auditable trail of every decision
✅ Protect operations from accidental or unauthorised changes

Zebsoft turns change management into a disciplined, evidence-backed governance process that strengthens quality, safety, and operational reliability.

Who It’s For

Standardise change control across departments and prevent undocumented changes from bypassing critical controls.

Submit, review, and implement change requests relevant to local operations—while maintaining global traceability.

Problem: Missed inspections can lead to breakdowns, non-compliance, or even legal consequences. Relying on individuals to remember recurring tasks or manually update calendars creates unacceptable risk.
Solution: Zebsoft automates inspection scheduling based on frequency, usage hours, or time since last service. Assigned users are alerted ahead of time, escalations are triggered for missed actions, and completed checklists update the asset record automatically.

Gain oversight of strategic or high-impact changes. Approve with full context and confidence that compliance is upheld.

Easily demonstrate structured change control processes with complete trails of who requested, reviewed, approved, and verified implementation.

ZEBSOFT Features for Asset & Equipment Management

Structured Change Requests

Log detailed change requests with categories, priority, impacted processes, and linked risks or documents.

Configurable Approval Workflows

Route changes through required stages—assessment, stakeholder review, final approval—with defined roles and rules.

Risk & Impact Assessment

Evaluate change impact across people, process, system, and compliance. Link to risk registers or control frameworks.

Implementation Tracking

Assign and monitor change actions, deadlines, and responsible users, all within a live dashboard.

Integrated Verification

Verify post-change outcomes, link to audits, and capture lessons learned or further actions needed.

Zebsoft’s Change Management Software gives organisations a complete governance framework for controlling operational, technical, product, document, and process changes.
Built to eliminate the risks of uncontrolled or undocumented changes, the system ensures every request is assessed, approved, implemented, and verified with clear evidence and full audit traceability.

Each change goes through a structured workflow that captures impact analysis, affected documents, required training updates, risk interactions, product specification changes, supplier implications, and operational effects.
Teams can attach evidence, assign implementation tasks, escalate approvals, and conduct final effectiveness reviews to ensure compliance before a change is closed.

Designed for organisations operating under ISO 9001, ISO 14001, ISO 45001, ISO 27001, ISO 13485, ISO 42001, and sector regulatory frameworks, Zebsoft replaces informal approvals with a formal, documented change-control process.
This creates an environment where decisions are traceable, responsibilities are clear, and changes are executed consistently across all locations and departments.

By integrating change control with risk, document management, training, product governance, and incident investigations, Zebsoft delivers the clarity and accountability needed to prevent nonconformities — and prove compliance during audits and inspections.