Asset Management & Maintenance Software

Protect your assets. Protect your business.
Zebsoft’s Asset Management & Maintenance Software centralises equipment records, maintenance schedules, inspections, service logs, risks, documents, and training into a single connected platform.
From plant and machinery to vehicles, tools, IT equipment, and safety-critical systems, Zebsoft gives organisations total control of asset integrity, compliance, and lifecycle performance.

asset management software

Accountability for Every Asset

Assets only perform as well as the systems that control them.
Zebsoft ensures every asset has an owner, a maintenance schedule, a compliance status, and an audit-ready history. Whether equipment is on a site, in the field, in storage, or undergoing service, its condition, documentation, and evidence trail remain visible and verifiable.

From calibration certificates to LOLER inspections, from service reports to installation documents, Zebsoft links everything back to the asset record with complete traceability.

Why Choose Zebsoft for Asset Management & Maintenance

Spreadsheet asset lists fail the moment equipment moves, changes location, or requires servicing.
Zebsoft turns asset control into a structured, evidence-driven process:

✅ Maintain a live asset register for all equipment, infrastructure, and tools
✅ Set maintenance schedules and automated alerts
✅ Record service history with uploaded evidence
✅ Link assets to risks, incidents, and training requirements
✅ Track inspections, tests, calibrations, LOLER checks, and statutory requirements
✅ Assign ownership by department, team, or location

This creates a real-time view of equipment performance, compliance risk, and operational readiness.

Take Control of Asset Compliance

Zebsoft provides a complete asset lifecycle framework:

  • Create asset records with serial numbers, categories, and location

  • Upload manuals, certificates, service sheets, or inspection documents

  • Assign maintenance frequencies and responsible persons

  • Log breakdowns, defects, or incidents and link them to risks

  • Attach training requirements for any asset that requires competence

  • Track asset movement, location changes, and retirement

  • View asset status instantly across all sites

Every action is timestamped, permissioned, and stored within the asset’s audit trail.

Key Features of Zebsoft Asset Management & Maintenance

Live Asset Register

A central, always-current list of all assets with:

  • Status

  • Owner

  • Location

  • Category

  • Sensitivity level

  • Certification expiry

  • Next service dates

Maintenance Scheduling & Alerts

Configure:

  • Planned preventive maintenance (PPM)

  • Statutory inspections (LOLER, PAT, PUWER, calibration)

  • Service intervals

  • Automatic notifications and escalation

Service & Inspection Logging

Record:

  • Repairs

  • Servicing

  • Testing

  • Defect resolution

  • Asset downtime

Upload supporting evidence such as:

  • Service reports

  • Calibration certificates

  • Engineer notes

  • Photos

Document & Evidence Integration

Attach:

  • Manuals

  • SOPs

  • Risk assessments

  • Permits

  • Certificates

  • Safety documents

Asset Movement & Traceability

Track:

  • Relocation

  • Assigned user

  • Department

  • Site

  • Lifecycle stage

Asset Risk & Incident Linking

Connect assets directly to:

  • Risk controls

  • Failure modes

  • Incidents

  • Non-conformities

  • Root cause investigations

Training & Competency Integration

Define:

  • Required competencies

  • Mandatory certifications

  • Operator training

  • Refresher intervals

Zebsoft ensures only competent users operate relevant equipment.

What Makes Zebsoft Different

Zebsoft is more than an asset list — it is a full compliance-controlled asset governance system.

Only Zebsoft offers:

  • Document-controlled asset manuals

  • Maintenance linked to risk and training

  • Full-service histories with evidence uploads

  • Role-based visibility and sensitivity controls

  • Cross-module integration with audits, incidents, and processes

  • Lifecycle records that meet ISO 9001, ISO 45001, ISO 55001, and statutory compliance standards

This is asset management designed for organisations that must prove control.

Integrates Seamlessly with Other Modules

  • Risk Management: Understand asset risks and link controls

  • Incident Management: Record defects, failures, and operational incidents

  • Audit Management: Audit assets, checks, and maintenance processes

  • Training & Competency: Ensure operators are trained and authorised

  • Document Control: Attach manuals, SOPs, certifications, and procedures

Modules build your protection shield.

Zebsoft links asset performance, maintenance, safety, and compliance under one governance shield — supporting ISO 9001, ISO 45001, ISO 55001, technical compliance, and statutory inspection frameworks.

With Zebsoft Asset Management Software, you can:

✅ Maintain a live, auditable asset register
✅ Automate maintenance schedules and service logs
✅ Track inspections, tests, calibrations, and certifications
✅ Link assets to risks, incidents, and training
✅ Upload service reports, manuals, and compliance evidence
✅ Monitor asset performance across multiple sites
✅ Demonstrate asset integrity and compliance to auditors

Zebsoft transforms asset management into a transparent, evidence-based discipline that strengthens safety, reliability, and organisational control.

Problem: Many businesses don’t have a full picture of what assets they own, where they are, or what condition they’re in. Spreadsheets and paper logs go out of date, equipment falls through the cracks, and safety-critical assets are neglected.
Solution: Zebsoft gives you a centralized, digital register of every asset — tagged, categorized, and location-aware. You can track condition, status, value, and servicing history from acquisition to disposal. No more guesswork, no more gaps.

Problem: When auditors arrive or an incident occurs, proving that maintenance was carried out properly — and on time — is often a scramble. Records may be scattered across systems or filed away in folders.
Solution: Zebsoft builds a full audit trail for every asset. Maintenance logs, checklists, and sign-offs are automatically captured and time-stamped. You can generate reports instantly, showing compliance with ISO standards, regulatory requirements, and internal policies.

Problem: Missed inspections can lead to breakdowns, non-compliance, or even legal consequences. Relying on individuals to remember recurring tasks or manually update calendars creates unacceptable risk.
Solution: Zebsoft automates inspection scheduling based on frequency, usage hours, or time since last service. Assigned users are alerted ahead of time, escalations are triggered for missed actions, and completed checklists update the asset record automatically.

Problem: In most systems, asset data is isolated — separate from risk registers, safety reporting, or supplier records. This creates blind spots in investigations, reporting, and cross-functional improvement.
Solution: Zebsoft connects everything. Assets can be linked directly to incident reports, risk assessments, checklists, and even supplier service records. You gain full context across departments and can trace every event back to its origin.

What You Need

You need an auditable and transparent way to handle supplier queries, requests, and escalations.

How ZEBSOFT Helps

Two-way communication logs capture every message, comment, and uploaded file — all visible to both your team and the supplier. Reduce miscommunication and centralise correspondence.

Problem: If engineers or staff can’t access asset details while on site — or have to return to the office to check manuals or log issues — time is lost and critical information gets missed.
Solution: With QR code tagging and mobile-ready portals, Zebsoft brings asset data to your team wherever they are. They can view documents, update statuses, complete inspections, and log issues instantly — with access controlled by role and responsibility.

ZEBSOFT Features for Asset & Equipment Management

Asset Register with Ownership, Location, Value & History

Maintain a centralized, dynamic record of every asset — including who owns it, where it’s located, its purchase value, depreciation, and usage history. Each asset entry includes a complete audit trail from acquisition to retirement.

Maintenance & Inspection Scheduler

Automate planned maintenance and statutory inspections with smart scheduling tools. Recurring schedules ensure compliance with regulatory intervals, while reminders and alerts prevent overdue tasks and unplanned downtime.

Custom Checklists and Forms (e.g. LOLER, PUWER)

Design asset-specific checklists for inspections, risk assessments, or internal standards. Whether it’s a forklift needing LOLER certification or equipment subject to PUWER assessments, forms are tailored, timestamped, and logged automatically.

QR Code Integration for Physical Tagging

Tag each asset with a unique QR code, enabling mobile access to servicing history, manuals, checklists, and reporting tools. Your team can scan, view, update, and log maintenance actions on the move — improving traceability and efficiency.

Task & Alert System

Assign tasks to individuals or teams, link them to specific assets, and set priority or escalation paths. Automatic alerts notify users of overdue actions, inspection due dates, or missed servicing, helping ensure nothing slips through the cracks.

Service Logs with Attachments

Record every maintenance activity, repair, or inspection against the asset record. Attach supporting evidence such as engineer reports, service sheets, or images to build a verifiable maintenance trail that’s accessible anytime.

End-of-Life Alerts and Asset Disposals

Plan ahead with configurable end-of-life notifications based on age, condition, or usage hours. Manage disposals in line with internal procedures or environmental guidelines, and retain final disposal records for audit compliance.

Calibration & Certificate Uploads

Store calibration data, validation reports, and certificates directly on the asset record. Get alerts for expiring certificates, and maintain regulatory compliance for sensitive equipment used in production, testing, or safety-critical tasks.

Zebsoft’s Asset Management & Maintenance Software provides organisations with a complete framework for controlling assets throughout their full operational lifecycle.
Whether managing plant, machinery, vehicles, IT equipment, lifting gear, safety-critical systems, or engineering components, Zebsoft delivers a centralised, compliance-ready environment where every asset is documented, serviceable, traceable, and auditable.

The platform supports preventive maintenance scheduling, statutory inspections, LOLER checks, calibration logs, and service history tracking — all with evidence upload and automated alerts.
Asset risks, incidents, documents, and training requirements link directly to each record, ensuring equipment is safe to use and operated only by competent personnel.

Designed to support ISO 9001, ISO 45001, ISO 55001, and regulatory inspection requirements, Zebsoft helps organisations maintain operational integrity while demonstrating asset control to auditors, customers, insurance partners, and regulators.
By replacing spreadsheets with a connected compliance platform, Zebsoft enables total visibility of asset health, risk exposure, and maintenance performance across every site.